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How To Become A Better Communicator And Leader In The Workplace

How to Create Effective Communication in the Workplace

Author:James Pierce
Reviewer:Paolo Reyna
Apr 09, 20233.3K Shares226K Views
Have you ever wondered what the key to leadership is? Is it true that great leaders are made, not born? Multiple factors make a good leader. But, the most distinctive element that separates poor, and even mediocre leaders from exceptional ones is effective communication.
Good communication is the propelling force behind effective teamwork and it helps to foster a conducive working environment. When there are no misunderstandings, work can also be completed much faster. For greater efficiency in the workplace, create check stubs to track income.
If you’re in a leadership position and hope to better your skills, look no further! This article will provide you with everything you need to know about communicating effectively with your team and fostering good working relationships. Keep reading to find out more!

Open Meeting

Holding open meetings is one of the best ways to establish an open line of communication between you and your team. Not only is communication much more sincere, but you’ll also be able to foster trust between you and your employees. Having open meetings also makes you appear much more approachable in the eyes of your team members. They’ll be more willing to clarify information, ask you for help, and keep you in the loop, which makes it easier to get a project done or meet targets.

Create A Receptive Atmosphere

Active listening is key during any business discussion. Remember to give your employees time to share their thoughts and ideas instead of hogging the conversation. Being receptive and open to ideas is also an important thing to do. No one likes close-minded, know-it-all people, regardless of their leadership position. If you think that an employee’s idea isn’t that great, take the time to explain why you think so. Don’t just disregard or shoot down their opinions. This way, you’ll avoid creating an oppressive or tense work environment.

One On One

Research has shown that some people understand things better when it’s communicated to them one on one. Take the time to address your team members in private and engage in one-to-one conversations with them regularly. This way, you’ll be able to build a closer relationship with each of your employees while ensuring that they’re on task.


Sending emails is one of the best professional forms of communication. In the workplace, it saves your employees time and effort as they won’t have to pause whatever work they’re doing and walk to your office. As such, sending emails is a good way to ensure that work is completed efficiently while still maintaining a strong line of communication.
Effective Communication
Effective Communication

Use Simple Words

A clear message is one that uses the least amount of words and contains language that’s easy to understand. To communicate effectively, make sure you don’t use flowery or ambiguous language to avoid any misinterpretation or confusion amongst your team. For example, if your employees have a week to finish a project, give them an exact day and time. Don’t assume that they’re on the same page as you if you say the project is “due next week”. Furthermore, this will save you a lot of time and frustration if there happens to be any miscommunication.

Use Visuals

Most people are visual learners. If the project you’re working on includes visual elements or can be represented visually, consider putting up visual aids as a reminder for your team. Even simple things like a work roster should be displayed somewhere in the office so your employees can easily refer to it.

Display Confidence And Seriousness

Though it’s important to be open and friendly with your team, it’s also crucial for them to respect you. Be firm when it comes to meeting deadlines and producing quality work but not demanding and aggressive. This way, your team will know that you’re not a pushover, but they’ll also respect you for not being oppressive and irrational. Granted, gaining the respect of your employees is one of the hardest things to do as a leader. But, once you’re able to achieve this, you’ll know that you’re well on your way to becoming a great leader.

Listen To Your Team Members

Communication goes both ways. Just because you’re the leader doesn’t mean that you do all the talking without giving your employees any say. If your employees are hesitant or afraid to speak up, don’t take it as a sign to keep talking. Encourage them to share their opinions! Not only are you getting them to open up, but you’re also training them to communicate effectively. What’s more, having more people share their ideas facilitates group-thinking, discussion, and problem-solving.

Use Body Language

Body language is one of the strongest forms of nonverbal communication. Imagine if someone is giving you instructions, but they’re looking elsewhere and slouching. You’ll probably think that this person isn’t confident or can’t be bothered to address you properly. No one wants to take directions from a leader like that! Learn to stand straight, smile, maintain eye contact, and shake hands firmly whenever you’re interacting with people at work. Your body language is a clear indication of your confidence, composure, and credibility — use it to your advantage!
Body Language
Body Language

Use The Appropriate Tone Of Voice

Your tone of voice is another factor that influences how someone interprets what you say. Ensure that your tone is appropriate when speaking with your employees to avoid any misinterpretations or misunderstandings. This is especially so if you’re trying to correct your team or need to turn down their ideas. Using a tone that’s too harsh or discouraging may demoralize your employees and affect future communication.

Be Appreciative

Last but not least, remember to be appreciative. At the end of every meeting, discussion, or conversation, remember to thank your team for their time. This simple gesture will go a long way in fostering strong relationships between you and your employees as it shows that you recognize and value their efforts.


Now that you’ve read through their tips on how to communicate effectively with your team, hopefully, you’ve gained a better understanding of how to communicate effectively. At the beginning of the article, remember how we asked if good leaders truly are made not born? Well, it’s up to you to put these tips into practice and find out for yourself!
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James Pierce

James Pierce

Paolo Reyna

Paolo Reyna

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